Permissions and sharing
Open by default,closed where it counts
Everybody on your staff reads every shared space, until you say otherwise. Then a space, or one page and everything under it, opens only to the people and groups you name, workspace admins included.
Spaces
5 spacesEngineering
- Runbooks
- Database failover
- Technical designs
- Postmortems
People handbook
Leadership restricted · 6 people
Support answers
My space only you
[ 01 ] How it works
Who sees what
- 01
Roles from your Varynt workspace
Admins create and manage spaces, authors write and publish, readers read published pages and nothing else.
- 02
Restrict a space
Name the people and groups who may open it, and who may edit.
- 03
Narrow a single page
A page and the pages under it can be limited further: only some may read it, or everybody reads and only some may edit.
- 04
Share one page outside
If an admin allows public links, an author can give a single published page a link anybody can read.
[ 02 ] Inside the company
Access the API enforces on every request
Admins includedPremium
An admin who is not named on a restricted space cannot read it. Recovering access is a separate, audited action.
People and groupsPremium
Grant a space or a page to a group once; people joining the group get it.
Readers
A read-only role for people who should see published pages but never change them.
Staff only
Client-portal contacts of a Varynt Work workspace cannot open Knowledge.
My space
Each person's own space is visible to nobody else.
[ 03 ] Outside the company
Sharing that an admin decides first
Public links, off by default
An admin switches them on for the workspace; then a published page can get one link, readable without a Varynt account.
Revocable at once
Revoke one link, or switch the policy off to stop every link at once; switching it back on restores the ones still valid.
A list of what is shared
Admins see every page shared publicly, in one place.
Who may download pages
Let every reader export pages to Word or Markdown, or only admins.
WatermarkingEnterprise
Stamp the reader's name, email and the time across pages they view and into downloads, on restricted pages or on every page.
[ 04 ] Plans
Which plan has it
| Capability | Standard | Premium | Enterprise |
|---|---|---|---|
| Admin, author and reader roles | Included | Included | Included |
| Public links and export policy | Included | Included | Included |
| Restricted spaces and pages, groups | Not included | Included | Included |
| Watermarking | Not included | Not included | Included |
Full comparison on the pricing page.
[ 05 ] Questions